BMW 5 Series: Office

BMW 5 Series: Office

Vehicle equipment

All standard, country-specific and optional equipment that is offered in the model series is described in this chapter. Therefore, equipment is also described that is not available in a vehicle, e. g., because of the selected optional equipment or country variant. This also applies for safety-related functions and systems.

• At a glance
• Office information
• Contacts
• Messages
• Calendar
• Tasks
• Notes
• Reminders
• Using contact data
• Reading out loud
• What to do if...

At a glance

General information

Contacts, appointments, tasks, notes, text messages, and e-mails from the mobile phone can be displayed on the Control Display if the mobile phone provides compatible support of these functions and the necessary Bluetooth standards.

Information about which mobile phones support Office functions can be found at www.bmwusa.com/bluetooth. A limited number of compatible mobile phones is available for Office.

Contents are only displayed in full length when the vehicle is stationary.

The mobile phone has read-access only.

Do not use Office while driving
To avoid becoming distracted and posing an unnecessary hazard to your vehicle's occupants and to other road users, never attempt to use the controls or enter information unless traffic and road conditions allow this.◀

Requirements

▷ A suitable mobile phone is paired with the vehicle and connected. In some mobile phones, data access must be confirmed on the mobile phone.
▷ The time, time zone, and date, are correctly set on the Control Display and on the mobile phone to correctly display appointments, for example.
▷ Office is activated.

Updating

Data are updated every time the mobile phone is connected to the vehicle. Appointment entries, tasks, notes and reminders can be updated separately.

1. "Office"
2. "Current office", "Calendar", "Tasks", "Notes" or "Reminders"
3. "Options" Open.
4. "Update data"
Cell phone data are transmitted again to the vehicle.

Office information

The number of unread messages and active tasks as well as the upcoming appointments are displayed.

1. "Office"
2. "Current office"
3. Select the desired entry to display details.

Contacts

Note

If equipped with full mobile phone preparation package.

At a glance

Contacts can be created and edited. The contacts from the mobile phone are displayed as well if this function is supported by the mobile phone. Addresses can be adopted as destinations for navigation and the phone numbers can be dialed.

Displaying contacts

General information

1. "Office"
2. "Contacts"

All contacts are listed in alphabetical order. Depending on the number of contacts, an A-Z search is offered.

A symbol indicates the storage location of the contacts:

Dialing phone numbers

1. Select the desired contact.
2. Select the phone number.

The connection is established

Editing a contact

1. Select the desired contact.
2. "Edit contact"

3. Change the entries.
4. "Store contact in vehicle"

When a contact is edited, the changes are not stored on the mobile phone. A copy of the entry is stored in the vehicle.

Selecting the contact as a navigation destination

1. Select the desired contact.
2. Select the address.
When contacts from the mobile phone are used, the address may need to be matched to the navigation data contained in the vehicle.

In this case:
Correct the address.
3. "Start guidance" or "Add as another destination"

Checking the address as a destination

An address that is to be used for destination guidance must match the navigation data contained in the vehicle. The address can be checked for this purpose.

1. Select the desired contact and highlight the address.
2. Open "Options".
3. "Check as destination"
4. Correct and store the address if necessary.
If the address is corrected and stored, a copy of it is stored in the vehicle. The address is not changed on the mobile phone.

New contact

General information

A contact can have up to 8 phone numbers, 2 addresses, 3 e-mail addresses and one Internet address.

1. "Office"
2. "Contacts"
3. "Options" Open.
4. "New contact"

5. The entry fields are still filled with the previous entries: "Delete input fields"
6. Fill in the entry fields: select the symbol next to the entry field.
7. Enter the text and assign the contact type.
8. In the navigation system: enter address.
Only addresses contained in the navigation data in the vehicle can be entered. This ensures that destination guidance is possible for all addresses.
If necessary, "Accept address".
9. "Store contact in vehicle"

Contact types

Various contact types can be assigned to phone numbers and addresses.

Specifying the home address

A home address can be stored. It appears at the top of the contact list.

1. "Home"
2. Create a contact.
3. "Store contact in vehicle"

Selecting the sorting order of the names

Names can be displayed in a different order.

1. "Office"
2. "Contacts"
3. Open "Options".
4. "Display: last, first name" or "Display: first, last name"

Depending on how the contacts were stored on the mobile phone, the sorting order of the names may differ from the selected sorting order.

Show contact pictures

Pictures stored with the contacts are stored in the vehicle when the mobile phone is connected to the vehicle. The number of transmitted pictures depends on the mobile phone. The mobile phone must support this function.

1. "Office"
2. "Contacts"
3. "Options" Open.
4. "Configure Bluetooth®"
5. "Show images"

Display of all contact pictures is activated or deactivated.

Exporting/importing contacts

Contacts can be exported and imported via the Personal Profile.  The contacts stored in the vehicle are exported, but not those from the mobile phone.

Deleting contacts

Only contacts that are stored in the vehicle are deleted. The contacts on the mobile phone cannot be deleted.

1. "Office"
2. "Contacts"
3. Highlight the contact.
4. Open "Options".
5. "Delete contact"or "Delete all contacts".
6. If necessary. "Yes"

Messages

General information

Whether or not text messages and e-mails from the mobile phone are displayed depends on whether transmission from the mobile phone to the vehicle is supported. Text messages and emails may not be supported by the service provider, or the function may need to be enabled separately. After the mobile phone is first paired, transmission may take several minutes. Messages are only displayed in full length when the vehicle is stationary. Messages from the additional telephone are not transmitted.

Displaying messages

1. "Office"
2. "Messages"

A symbol identifies the type of message.

Filtering the message list

The message list can be filtered, when more than one type of message exists.

1. "Filter:"

2. Select the type of message.

▷ "All"
All messages are displayed.
▷ "E-mail"
Only e-mails from the mobile phone are displayed.
▷ "Service message"
Only messages from the BMW Assist Concierge service, My Info and BMW
Info are displayed.
▷ "Text message"
Only text messages from the mobile phone are displayed.

Deleting messages

Messages from the Concierge service, My Info, and BMW Info can be deleted.

Delete a message:

1. "Office"
2. "Messages"
3. Select the desired message.
4. "Options" Open.
5. "Delete message"

Delete all messages:

1. "Office"
2. "Messages"
3. "Options" Open.
4. "Delete all messages" or"Delete service messages"

Text messages

Calling the sender of a text message 1. Select the desired message.
2. Select the symbol.

Saving the sender in the contacts

1. Highlight the desired message.

2. Open "Options".

3. "Store as new contact" or "Add to existing contact"

Using contact data

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected

Reading the text message out loud

Read the text messages out loud

My Info

Starting destination guidance

1. Select the message.
2. "Start guidance" or "Add as another destination"

Dialing the number in the message

Up to 4 phone numbers can be transmitted with a message.

1. Select the desired message.

2. "Call":

If the message contains a number, the connection is established.

"Select phone number":

If the message contains more than one number, select the desired number from the list.

The connection is established.

Message from the Concierge service

Starting destination guidance

1. Select the desired message.
2. "Start guidance" or "Add as another destination"

3. Start destination guidance, if necessary.

Dialing the number in the message

Up to 4 phone numbers can be transmitted with a message.

1. Select the desired message.
2. "Call":

If the message contains a number, the connection is established.

"Select phone number":

If the message contains more than one number, select the desired number from the list.

The connection is established.

Storing an address

1. Select the desired message.
2. Open "Options".
3. "Store contact in vehicle"

Displaying additional information

1. Select the desired message.
2. "Further information"

BMW Info

General information

Messages from BMW regarding service actions and news from BMW.

Displaying the message

Select the desired message.

The following functions are available:

E-mail

Displaying e-mails

1. "Office"
2. "Messages"
3. Select the desired e-mail.

Displaying e-mail contacts

If the sender and recipient of an e-mail are transmitted by the mobile phone, this information is displayed in the e-mail.

"Sender/Recipient"

If the e-mail addresses are stored in the contacts, the contact is displayed. Select the contact to display details.

If the e-mail addresses are not stored in the contacts, only the e-mail address is displayed.

Using contact data

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected

Deactivating the full display

When an e-mail is opened in the vehicle, the email is fully transmitted to the vehicle. This may result in charges.

1. "Office"
2. "Messages"
3. "Options" Open.
4. "Fully download e-mails"
Only a part of the email from the cell phone is loaded into the vehicle.

Reading the e-mail out loud

Read the e-mail out loud

Calendar

Display the calendar

Appointments during the last 20 and the next 50 days can be displayed.

1. "Office"
2. "Calendar"

The appointments on the current day are displayed

Selecting the calendar day

1. Select the date.

2. Select the desired day or date.

▷ "Next day"
▷ "Date:"
▷ "Previous day"
▷ "Today"

Display the appointment

1. Select the desired appointment.
2. Scroll through the appointment if necessary:

▷ Turn the controller.
▷   Select the symbol.

Using contact data

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected

Reading the appointment out loud

Read the appointment out loud

Tasks

Displaying the task list

Display tasks that are due within the next 90 days.

1. "Office"
2. "Tasks"

Sorting the task list

1. Select the header in the task list.

2. Select the sorting criterion:

▷ "Priority (!)"*
▷ "Subject"
▷ "Due date"

Displaying the task

1. Select the desired task.
2. Scroll in the task if necessary:

▷ Turn the controller.
▷   Select the symbol.

Using contact data

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected

Reading the task out loud

Read the task out loud

Notes

Displaying notes

1. "Office"
2. "Notes"

All notes are displayed.

Displaying the note

1. Select the desired note.

2. Scroll in the note if necessary:

▷ Turn the controller.
▷ Select the symbol.

Using contact data

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected

Reading the note out loud

Read the note out loud

Reminders

Displaying reminders

Reminders of pending appointments and tasks are displayed. After an appointment or after a task is due, the reminder is no longer displayed.

1. "Office"
2. "Reminders"
3. Select the desired reminder.

The corresponding appointment or the task are displayed.

Using contact data

At a glance

Contact data from appointments, tasks, text messages, emails and notes can be stored or selected.

Displaying contact or selecting phone number

1. "Use contact data"
2. Display the contact or select the phone number:

▷ Select the contact to display contact details.
▷ Select the phone number to establish a connection directly.

Storing contact data

1. "Use contact data"
2. Highlight the phone number or e-mail address.
3. "Options" Open.
4. "Add to existing contact" or "Store as new contact"

Reading out loud

Text messages, e-mails, appointment entries, tasks, and notes can be read out loud.

1. Select the desired message, appointment, task, or note.

2. Select the symbol.

The following options are available during reading:

▷ "Pause"
Interrupt reading. Select again to restart reading.

▷ "Back to beginning"
Start reading message again from the beginning.

▷ Select the symbol.
Skip a paragraph.

▷ Select the symbol.
Go back one paragraph.

▷ To end reading, tilt the controller to the left.

What to do if...

Information on suitable mobile phones

Appointments, tasks, notes, text messages, or e-mails from the mobile phone are not displayed.

▷ The mobile phone is not capable of the missing function or is not connected correctly.

▷ The Office function is deactivated.

▷ The mobile phone is connected as an additional phone.

▷ Appointments are older than 20 days or are more than 50 days in the future.

▷ The tasks have been marked as completed or have a due date that lies more than 90 days in the future.

▷ Depending on the number of stored appointments, task notes, and messages in the mobile phone, not all are displayed in the vehicle.

Not all appointments and tasks from the mobile phone are displayed at the right time?

▷ The time zone, time or date is incorrectly set on the Control Display and mobile phone.

The e-mail attachment is not displayed.

▷ E-mails are transmitted without an attachment.

Entries are not displayed in full length.

▷ Text were already transmitted from the mobile phone in a shortened form.

▷ Synchronization between the mobile phone and vehicle may take several minutes.

The contact pictures are not being displayed?

▷ Up to 200 contact pictures can be stored in the vehicle.

The E-mail is displayed with a delay?

▷ Check the e-mail settings on the mobile phone and adjust if necessary.

If all points in this list have been checked and the required function is still not available, contact the hotline or service center.